Consultancy Cases




Short summary
Coloplast develops products and services that make life easier for people with very personal and special illnesses.
In close collaboration with people who use its products, it designs solutions tailored to their particular needs, offering personalized health care.
The company, which operates worldwide, employs 12,000 employees, offering ostomy care products, bladder and bowel management products, skin ulcer and skin care products and invasive urology products.

The need
Monitoring the storage and distribution process (warehouse management).

The company, always aiming at its development by offering services and products that facilitate the lives of people with very personal and special diseases, has significantly increased the complexity of its processes, making a warehouse management system (WMS) necessary.
The software application (WMS) is designed to support and optimize the functionality of the warehouse and the management of the distribution center, facilitates the organization, staffing, management and control of the use of available resources, for the movement and storage of materials in, inside and outside a warehouse

The main challenges were:

  • Stock management.
  • Avoid shortages of products, as it is easier to see when the quantity of a good is reduced.
  • Avoid accumulating a large amount of a good. Instead of periodically ordering fixed quantities of a product, new orders can only be placed when necessary.
  • Monitoring the positions and movements of the products as they are transported between different locations of the company.
  • Process monitoring and immediate extraction of aggregate reports and data.


The solution – Installation of WMS systems

Coloplast was looking for a cost-effective, easy-to-use solution for organizing all supply chain processes and distribution channels when inventory and workload are greater than can be handled manually with excel spreadsheets.
Coloplast implemented a fully integrated and specific software application (WMS) solution that enabled the company to monitor inventory in real time, create work schedules and measure quality control. Since then, the company meets the growing demands by adding additional features and making the necessary upgrades.

The results – Best practices

  • The difficulty of Coloplast not being able to effectively monitor inventory levels without manually recording documents has created the need for a true physical inventory solution. By using software (WMS), they are able to maintain accurate, manageable inventory levels, reducing waste and latency.

    The benefits of a WMS system include:

  • Ability to manage multiple repositories from one WMS system.
  • Reduction of stock shortages by providing full inventory supervision, continuous control of the available quantity and informing immediately about shortages.
  • Shorter delivery cycles of a product (shipping, delivery and return).
  • Reduction of labor costs and significant savings of resources.
  • Increase the level of service and accuracy in the respective deliveries of the products.
  • Optimizing the use of staff and equipment that lead to increased productivity at minimal cost.
  • Reduce storage needs. Automated storage management and optimization practices help to fully exploit storage facilities and reduce costs.

Case study: GricGroup


Short summary

GricGroup has the exclusive representation of Zagg Brands in Greece and Cyprus and distributes its award-winning products in its stores.
ZAGG Brands is a global leader in accessories and technologies that inspire the modern professional lifestyle that includes travel and transportation.
Its product portfolio includes screen protection, power management solutions, mobile keyboards, cases and personal audio system.


The Need
Monitoring the storage and distribution process (warehouse management).

The rapid expansion and growing problems in a difficult market for services and marketing and the need for immediate customer service have led the company to find solutions that could maximize the potential of technology, achieving increased process efficiency, increasing efficiency and cost reduction.
In addition, customer service ran into problems as connected management systems did not support the growing needs of the growing business.

The main challenges were:

  • Interface with a single ERP business resource management system of external pricing monitoring programs for products and services for all stores.
  • Interconnection of all external programs and software in mobile environment.

The solution – Installation of ERP-CRM systems

To solve the above problems, the company after analyzing and studying our proposal, chose to install a critical core ERP-CRM system in an integrated information system.
The customized ERP-CRM allows the provision of real-time reports, so that the company can respond to customers in a timely manner when requests or requirements do not fall within the standard business process. Through detailed recording and analysis of the specifics and objectives of the project, a methodological approach was followed that captures in detail each sub-phase of implementation, from data migration, configuration and development of special functions, to user training, testing, to add value to operations and improve business results.


The results – Best practices

ERP completes a wide range of critical functions, so that the company operates more efficiently, significantly improving the quality of its services, while the immediate execution of workflows contributes to better customer service. Almost immediately, the new custom profile gained the ability to meet customer requirements during initial contact with a much higher degree of accuracy with a corresponding optimization of the use of staff and equipment leading to increased productivity at minimal cost.

Utilizing cutting-edge technologies, innovative cloud computing and new capabilities for mobility solutions, ERP-CRM software is constantly evolving and offering a state-of-the-art computer model, with substantial benefits and advantages for today’s business.

Customers are becoming more demanding and competitors are often launching new services with technology. While a good ERP software solution supports most of the functional requirements, it incorporates third-party software, new features. The platform open API structure in the back-office and low code interface, so that it integrates new functions while maintaining the integrity of the application landscape. This arrangement gives the organization the flexibility needed to grow in a changing world, to create new business models, to offer new services to improve the experience of employees and customers.

Case study: ROLCO VIANIL

The history of ROLCO begins in 1948 when the first production unit of paints and detergents was established in Moschato under the name “VIANIL Muscat Paints” and is today the largest purely Greek industry in the field of detergents and cleaners.
ROLCO products such as ROL and AVA were destined to make history in the field of detergents. In 2008 ROLCO innovates again with the launch of the series of planets detergents and cleaners. The complete range of detergents and cleaners that respects the environment and makes ecology an affordable choice for everyone.


The need
Monitoring the storage and distribution process (warehouse management).

Business challenges
Prior to the start of the project, the main problem faced by ROLCO was the inability to work with a complete and unified database for the production, customers, suppliers, warehouse and distribution of products, as well as the immediate updating of which would have a unified structure and content, and would be available to all users.
While the company had ERP and WMS, the collaboration between them had significant gaps, the risk of error when repeating the same information from different employees of the company in different software and computer systems was high. Many procedures and operations were not recorded and this made it difficult to monitor and coordinate between the company’s departments, which created delays in servicing orders, difficulty in routing trucks, delays in picking orders, and stock errors.

The solution
Rolco needed a state-of-the-art ERP system solution for inventory tracking and management, as well as integrated communication between production (ERP), sales, warehousing and distribution (WMS). Essentially, the single solution could create a bridge of communication with all the productive departments of the company and provide immediate information to the management. The solution that was implemented had as main axes:

  • Implementation of an integrated ERP management system in all locations of the company (domestic markets and foreign markets, sales, warehouse, financial accounting and management, fixed asset management information system), with the aim of gathering information and the possibility of their unified management for all the productive departments.
  • Implementation of a warehouse management system (WMS) in full communication with the new ERP system, for the rationalization and coordination between all departments from production, pricing to service of orders, routing of trucks for distribution, as well as proper management in company stock.
  • Integration of a unified information system by all units of the company.
  • Changing traditional structures and corresponding business procedures to accommodate modernization and automation solutions.

The benefits

  • Following the joint database provided by ERP, Rolco was informed of the actual financial condition of the company and significantly reduced the completion time of all financial years.
  • Common rules were created for the work and the automation of the processes, which led to an increase in the efficiency of the company’s employees.
  • The implementation of the ERP system has led to improved inventory management and supply chain, more detailed inventory recording and optimization of the company’s merchandise flow.
  • The ERP solution streamlines work, reduces response times and minimizes costs. Works directly with other ERP modules, including sales, inventory, markets, accounting and financial information.
  • Integration of Accounting Costing (Industrial) for automatic calculation of direct and indirect production costs.
  • Systematic control and automated inventory consumption.
  • Smooth operation of industrial facilities and avoidance of delays in the production process.
  • Reliable information, faster administrative decisions.

In terms of quality of functionality, the most important advantage is the adaptability of ERP applications that cover every possible need, current or future. In particular, with regard to WMS, it was very important for the company that the software could support fully computerized inventory management, but at the same time be able to highlight the points of improvement of existing operating procedures and the implementation of new ones, in order to achieve tomorrow’s goals.
Today the solutions are used by 120 users.

Organically grow the holistic world view of disruptive innovation via empowerment.
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Taking seamless key performance indicators offline to maximise the long tail.
Organically grow the holistic world view of disruptive innovation via empowerment.
OUR LOCATIONSWhere to find us?
Bakopoulou 3, Athens 154 51
GET IN TOUCHAvantage Social links
Taking seamless key performance indicators offline to maximise the long tail.

Copyright by Alfa Consultants. All rights reserved.

Copyright by Alfa Consultants. All rights reserved.